Disasters can happen at any moment. Your community should have a plan in place before an emergency arises. The importance of an emergency plan is not only for peace of mind but could save lives if the unexpected happens. Review the plan and fine-tune it annually as new issues arise that require a different protocol. For example, the protocol for an active shooter is a topic that would most likely not be found in an HOA emergency plan from a decade ago.
Evaluate your community’s needs and understand your responsibilities as an HOA Board. Your HOA governing documents may grant the HOA an expanded authority in an emergency. If your HOA governing documents give the Board emergency authority, however, remember that the Board must uphold its fiduciary duties to act in the community’s best interest at all times.
An HOA emergency plan serves as the community’s guide when disaster strikes. It includes standard procedures and a chain of command to follow. An emergency plan should outline what the community must do in case of a crisis. And it should outline how to respond after an incident occurs.
Common Natural Disasters
- Hurricanes
- Earthquakes
- Fires
- Floods, Flash Flooding
- Tornadoes
- Droughts
The frequency of these events can depend on the location of your HOA. If your area is prone to a particular type of natural disaster, or if the weather is predicted to have an erratic season, keep that in mind when reviewing the association’s plan.
Less Common Casualties
- Terrorist Attack
- Active Shooter
- Nuclear Threats
- Biohazards
- Toxic Chemical or Gas
The country continues to see civil unrest, riots, protests, and hate crimes. Everyone wants to believe that sort of thing wouldn’t happen in their neighborhood, but how can you be sure? Homeowners associations must know how to keep their community safe in the face of any dangerous event.
An emergency is defined as a sudden, urgent, unexpected occurrence or occasion requiring immediate action. Not being prepared can have a devastating impact on the community. It’s time to make sure your association has a plan in place!
For assistance with emergency planning preparation, Prism Realty HOA Management can help. You can contact us for more information at (512) 609-8098 or info@prismrp.com, and we’ll be happy to assist with your association management needs.
